Microsoft Office Help 2003: Merge, Compare, and Review Revisions in Word

Comparing two similar documents with the goal of making them into one single document can be a daunting task if manually done. Fortunately, Word has a helpful solution built right into the program, to assist you with the task and save you lots of time.

Although the instructions below are for Word 2003, you can use the Review tab on the main menu bar to perform the same procedure in Word 2007.

To Compare and Merge Two Documents:

To start the process open the first document to be used. Next from the Tools menu, select Compare and Merge Documents. A dialog box will appear requesting the location of the document, you want to compare it to and merge it with.

Next click the drop-down arrow on the Merge button and select Merge into current document. This will merge the two documents you have chosen, into one.

Use the Reviewing toolbar to review and either accept or reject each of the proposed changes. To access the Reviewing toolbar (if it’s not currently showing), select View from the menu bar, and then select Toolbars and then Reviewing.

To use the reviewing features, position your cursor next the first proposed change and then click on the Accept Change or Reject Change button. You can use the Next button to navigate through each proposed change and choose to accept or reject each as you go through the document.

The Reviewing tools are also helpful when reviewing revisions, made to a single document. To start monitoring changes, made to the document, click on Track Changes in the Reviewing toolbar and save the document. Any changes made to the document will be marked and the final reviewer can accept or reject the changes accordingly.

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